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business:import_invoices

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business:import_invoices [2018/07/24 12:21] (current)
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 +======Import Invoices File Layout======
 +
 +<WRAP round intro>
 +This file record layout is used to import a file to create invoice records.
 +</​WRAP>​
 +
 +
 +^Field ^Length ^Type ^Description^
 +|Customer Number|6|Numeric|Required;​ must match a customer record in Accounts Receivable|
 +|Requested By|35|Character|Required if Customer PO Number is blank|
 +|Customer PO Number|20|Numeric|Required if Requested By field is blank|
 +|Date Requested|8|YYYYMMDD|Optional;​ can default to current date|
 +|Description (Invoice)|80|Character|Required;​ could be workshop name and participant name; is used as the sort criteria on the invoice|
 +|Account Code|20|Alphanumeric|Required|
 +|Amount|11|Numeric|If blank, the field is set to zero. Decimal places are not implied.|
 +
 +<WRAP Box>​**Notes**:​\\ ​ \\  Uploaded files must be in the comma-delimited text (.txt) or comma-separated values (.csv) format.\\ ​ \\  A separate invoice record is created for each row of data in the file, and the Invoice Numbers are assigned in sequential order.\\ ​ \\  Commas may only be used in the file to separate data values, not within a field (e.g., (Invoice) Description field).\\ ​ \\  Decimal places are not implied for amounts (e.g., 6789 indicates $6,789.00 and 67.89 indicates $67.89). You can enter 11 numeric characters with two decimal places, or if using whole numbers, you can enter nine numeric characters.\\ ​ \\  Account codes are validated on the Finance > Maintenance > Create Chart of Accounts page.
 +</​WRAP>​
 +
 +
 +
 +
  
business/import_invoices.txt ยท Last modified: 2018/07/24 12:21 (external edit)

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