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registration:maintenance:studentenrollment:forms

Forms

Registration > Maintenance > Student Enrollment > Forms

This tab allows you to view the status of a student’s registration and maintain submission dates for hand-delivered forms.

Form information is displayed differently on this tab depending on the form type.

Some forms may only require the parent to acknowledge that he has reviewed the form. Other forms require the parent to input data. Some data input by parents must be approved by campus staff in order for the change to be made to the student’s record. These settings are established in txConnect Admin on the Forms Management pages.

  • If a parent acknowledges the form via txConnect, you can view the form data and submission date.
  • If a parent submits a form change via txConnect, you can view the form data and status.
  • If a parent submits a hard copy of a form to the campus staff, you can manually record the date on which the form was delivered.

The Forms tab is not available until you retrieve a student on the Student Enrollment page. For a new student, you must enter and save all required data on Demo1 before proceeding to this tab.



Student Enrollment > Forms tab

Update data:

All current and next year forms are listed.

  • Unsubmitted forms are listed first, according to the selected school year.
  • External forms are not listed.
  • The list can be re-sorted.


filters

You can filter the listed forms:

Sch Yr

Indicate if you want to view online registration forms (upcoming school year) or student data form changes (current school year).

snippet of Forms tab showing School Year and Forms fields

For example, if it is currently the 2017-2018 school year, and registration is open for the 2018-2019 school year, select 2018 to see student form changes submitted for the current school year, and/or select 2019 to see form changes submitted from online registration.

Move to Grade Reporting (MTGR) affects the school years displayed. After MTGR is run, the previous school year drops off, and the next school year is added.

Forms

Select which forms you want to view for the selected school year(s).

Click Filter.

Form Name

The name of each form is displayed.

Submit Date

For forms submitted online, the most recent date on which the parent submitted or acknowledged the form via txConnect is displayed.

If the parent brings a paper copy of the form to the campus, type the date on which the parent delivered the form in the MMDDYYYY format, or click calendar icon to select the date from a calendar, and click Save.

snippet of Forms grid showing date field

The date is saved in the Submit Date field.

IMPORTANT: You cannot enter a date unless you have filtered for one school year. If the Sch Yr field has both school years selected, or if no school year is selected, the field is disabled.

Submitter ID

For forms submitted online, the full name of the parent who most recently submitted the change or acknowledged the form via txConnect is displayed, according to the ID used to log on to txConnect.

If the parent delivered a paper copy of the form to the campus, the full name of the campus administrator who entered the Submit Date date is displayed, according to the ID used to log on to TxEIS.

Approval Date

For forms submitted online, the date on which the campus administrator most recently approved/rejected the change to the form data via the Pending Updates page is displayed.

'N/A' is displayed for standard forms, any form delivered to the campus by the parent, or any form submitted during New Student Enrollment.

Approver ID

For forms submitted online, the full name of the campus administrator who most recently approved/rejected the change via the Pending Updates page is displayed, according to the ID used to log on to TxEIS.

'N/A' is displayed for standard forms, any form delivered to the campus by the parent, or any form submitted during New Student Enrollment.

Required Form

Y or N is displayed to indicate if the form is required in either New Student Enrollment or Online Registration. N is only displayed if the form is not required in any group; otherwise, Y is displayed.

Click Spyglass Icon to view the form details.
NOTE: For any form delivered to the campus by the parent, you cannot view the form; the spyglass icon is not available.

DYNAMIC FORMS

If the parent submitted a change to any editable field in a dynamic form via txConnect, the each field change must be approved/rejected individually on Maintenance > Online Registration > Pending Updates.

If multiple changes have been submitted, the fields display data for the most recent change submitted.

Click Spyglass Icon to view details of the requested change(s). A dynamic form is displayed as a table of fields and values. Only fields that have new or updated values are listed.

Requested Changes pop-up window

Request Type

New Record is displayed if no data currently exists.

Update is displayed if the parent requested to change the existing data.

Delete is displayed if the parent requested to remove the existing data.

Field

The field indicates which data is being updated.

New Value

The new value entered by the parent in txConnect is displayed.

Status

Accepted is displayed (in green) if the campus administrator accepted the change.

Rejected is displayed (in red) if the campus administrator rejected the change.

Pending is displayed (in blue) if a campus administrator has not yet accepted or rejected the change.

Click Print to print the form.

Click OK to close the form.

STANDARD

Click Spyglass Icon to view a standard form. The standard form resembles the hard copy form and contains the data entered by the parent if applicable. The form submission date and parent name are also displayed on the form.

sample standard form in pop-up window

Spanish Version

Click to view the Spanish version of the form if it is available.

English Version

Click to return to the English version of the form.

Click Print to print the English or Spanish version of the form.

Click OK to close the form.


Click Save if you entered or changed a date.


Comments View or add comments.
Hist DirectoryRetrieve a student enrolled in a prior school year.
Bus InfoView or update the student's bus information.
The button does not appear until you retrieve a student on the Student Enrollment page.
Medical Alert button View medical alert.
DocumentsView or attach supporting documentation.
registration/maintenance/studentenrollment/forms.txt · Last modified: 2018/08/15 07:28 by jstanford

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